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Circle 4XR

Data Protection

1. Introduction

This is the General Privacy Statement and Policy („Privacy Notice“) for the Circle4x GmbH.

Circle4x GmbH and its subsidiaries („accilium“, „us“ or „we“), understand that your privacy is important to you. We are committed to respecting your privacy and protecting your personal data, which is any information that can identify you as an individual person, collected via all websites or apps that post a link to this Privacy Notice (collectively, „the Sites“) This Privacy Notice describes how we process and protect your data in our capacity as data controllers.

Your acceptance of this Privacy Notice

Please read this Privacy Notice carefully. By browsing our website and consenting where required (for instance, when submitting your data on a sign-up form, or requesting documents from us), you agree to be bound by this Privacy Notice.

Personal data we collect

Circle4x collects information when you register for the newsletter, request copies of publications, register for conferences & events, sign up for training and workshops or seek additional information regarding our services. In case that you do not provide such information, you will not be able to participate in the listed activities.

The personal data collected varies across the Sites and can include:

  • any personal data that you provide including, but not limited to your full name, address, email address, contact information, telephone number, job-title, company name,

  • in case of registration for trainings, your billing address

  • statuses, notes, and planning related to your training registration

  • e-mail communications


Data Processors

Circle4x may share your data with third parties to provide you with the requested products and services as well as to run our website. Those third parties and third-party service providers include our business partners for publications and events co-organized by Circle4x and them.

  • additional information on our partners will be provided on a case by case basis and will be available directly with the sign-up information.

2. Newsletter

If you would like to receive our newsletter with updates to new articles, events etc., we require a valid email address as well as information that allows us to verify that you are the owner of the specified email address and that you agree to receive this newsletter. No additional data is collected or is only collected on a voluntary basis. We only use this data to send the requested information and do not pass it on to third parties. Your provided data and your approval has to be verified via the Double Opt-In method.

We will, therefore, process any data you enter onto the contact form only with your consent per Art. 6 (1) (a) DSGVO. You can revoke consent to the storage of your data and email address as well as their use for sending the newsletter at any time, e.g. through the „unsubscribe“ link in the newsletter or by contacting us directly. The data processed before we receive your request may still be legally processed.

The data provided when registering for the newsletter will be used to distribute the newsletter until you cancel your subscription when said data will be deleted. Data we have stored for other purposes (e.g. email addresses for the members area) remain unaffected.


3. Social Media

Linkedin Plugin
Our site uses functions from the LinkedIn network. The service is provided by LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA.

Each time one of our pages containing LinkedIn features is accessed, your browser establishes a direct connection to the LinkedIn servers. LinkedIn is informed that you have visited our web pages from your IP address. If you use the LinkedIn „Recommend/Share“ button and are logged into your LinkedIn account, it is possible for LinkedIn to associate your visit to our website to your user account. We would like to point out that, as the provider of these pages, we have no knowledge of the content of the data transmitted or how it will be used by LinkedIn.

More information can be found in the LinkedIn privacy policy at https://www.linkedin.com/legal/privacy-policy.

Youtube videos
Our website uses plugins from YouTube to embed videos, which is operated by Google. The operator of the pages is YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA.

If you visit one of our pages featuring a YouTube video, a connection to the YouTube servers is established. Here the YouTube server is informed about which of our pages you have visited. If you’re logged in to your YouTube account, YouTube allows you to associate your browsing behaviour directly with your personal profile. You can prevent this by logging out of your YouTube account.

If a YouTube video is started, the provider uses cookies that collect information about user behaviour. If you have deactivated the storage of cookies for the Google Ad program (see Google Analytics), you do not need to expect such cookies when watching YouTube videos. However, YouTube also stores non-personal usage information in other cookies. If you wish to prevent this, you must block the storage of cookies in the browser.

YouTube is used to help make our website appealing by providing you with high-quality video content, you can consume without leaving our website. This constitutes a justified interest pursuant to Art. 6 (1) (f) DSGVO.

Further information about handling user data, can be found in the data protection declaration of YouTube under https://www.google.de/intl/de/policies/privacy.


4. Retention Policy

Circle4x retains personal data as necessary in accordance with our Privacy Notice. The data will be stored for the duration of the business relationship. We may continue to retain your personal data for longer if this is required for analytics and historic record keeping. In case that you request the deletion of your data, we will conduct all reasonable attempts to delete your complete stored personal information.

Your rights
We take reasonable steps that are designed to keep your personal data accurate, complete, and up-to-date for the purposes for which it is collected and used.

You can access, correct, erase, or restrict your data’s processing at any time.


5. Cookies & Server Log Files

Usage-related information when visiting our website (server log files)

Our website automatically collects and stores information in so-called server log files, which your browser automatically transfers to us. These are:

  • browser type/browser version,

  • used operating system,

  • referrer URL,

  • hostname of the accessing computer,

  • time of the server

  • request IP address.´

This information is technically necessary in order to correctly deliver the content of websites requested by you and is mandatory when using the Internet. This data cannot be assigned to specific persons. A consolidation of this data with other data sources is not carried out. We reserve the right to check this data subsequently if we become aware of concrete indications of illegal use.

The purposes of data processing are to evaluate the use of the website and to compile reports on activities on the website. Based on these reports, the website is continuously optimized. The processing is based on our legitimate interest in optimizing the functionality of our website.The basis for data processing is Art. 6 (1) (f) DSGVO, which allows the processing of data to fulfill a contract or for measures preliminary to a contract.

How we use cookies

Circle4x may use first and third-party cookies (as well as other tracking technologies) to manage & optimize our Sites & Services. We do so to gather analytics data about how you use them and to continuously improve your experience. 

What are cookies?

A cookie is a small text file that a website saves on your computer or mobile device when you visit the site. It enables the website to remember your actions and preferences (such as login, language, font size and other display preferences) over a period of time, so you don’t have to keep reentering them whenever you come back to the site or browse from one page to another.

How do we use cookies?

A number of our pages use cookies to remember: Your display preferences, such as contrast colour settings or font size if you have already replied to a survey pop-up that asks you if the content was helpful or not (so you won’t be asked again) if you have agreed (or not) to our use of cookies on this site. Also, some videos embedded in our pages use a cookie to anonymously gather statistics on how you got there and what videos you visited.

Cookies are also stored by Europa Analytics, the corporate service which measures the effectiveness and efficiency of the European Commission’s websites on EUROPA.

Enabling these cookies is not strictly necessary for the website to work but it will provide you with a better browsing experience. You can delete or block these cookies, but if you do that some features of this site may not work as intended.

The cookie-related information is not used to identify you personally and the pattern data is fully under our control. These cookies are not used for any purpose other than those described here.

Do we use other cookies?

Some of our pages or subsites may use additional or different cookies to the ones described above. If so, the details of these will be provided in their specific cookies notice page. You may be asked for your agreement to store these cookies.

How to control cookies

You can control and/or delete cookies as you wish – for details, see aboutcookies.org. You can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed. If you do this, however, you may have to manually adjust some preferences every time you visit a site and some services and functionalities may not work.

Analytics Disclaimer

This website uses Google Analytics, a web analytics service provided by Google, Inc. („Google“). Google Analytics uses „cookies“, which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website will be transmitted to and stored by Google on servers in the United States .

In case IP-anonymisation is activated on this website, your IP address will be truncated within the area of Member States of the European Union or other parties to the Agreement on the European Economic Area. Only in exceptional cases the whole IP address will be first transfered to a Google server in the USA and truncated there. The IP-anonymisation is active on this website.

Google will use this information on behalf of the operator of this website for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing them other services relating to website activity and internet usage.

The IP-address, that your Browser conveys within the scope of Google Analytics, will not be associated with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also opt-out from being tracked by Google Analytics with effect for the future by downloading and installing Google Analytics Opt-out Browser Addon for your current web browser: http://tools.google.com/dlpage/gaoptout?hl=en.

As an alternative to the browser Addon or within browsers on mobile devices, you can click this link in order to opt-out from being tracked by Google Analytics within this website in the future (the opt-out applies only for the browser in which you set it and within this domain). An opt-out cookie will be stored on your device, which means that you’ll have to click this link again, if you delete your cookies.

6. Requests & Updates

Requests or questions

Feel free to contact us if you have any questions regarding your personal data. You can also contact us with requests to exercise your rights under European data protection law. Such rights include the rights to access, rectification, erasure, restriction of processing, data portability and object. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.

Updates to this policy

From time to time, accilium will revise this policy, without further notice. Circle4x recommends that you regularly check whether this policy has been revised.


7. Contact

If you have any questions about this Privacy Notice, please contact us at:
Circle4x GmbH
Rosenheimerstr. 1
83043 Bad Aibling
info@circle4x.com